Line-level audit of your consolidated supplier statements
We take 60 to 90 days of your supplier invoices and statements, plus a PO and receipt export, and match them line by line outside your systems. You get a list of duplicates, price and quantity variances, missing credits, and any invoice buried inside a statement that never got matched.
Written for the Chief Financial Officer at Atlas Machine & Supply, Inc.. Nobody at Atlas Machine & Supply, Inc. asked us for this.
Our read of Atlas Machine & Supply, Inc.
Atlas has been machining and repairing industrial machinery components in Louisville since 1907, and it also distributes compressed air equipment: compressors, vacuum pumps, nitrogen generators, chillers. Those two sides buy differently. Engineer-to-order repair work generates job-specific material POs, while equipment distribution generates recurring OEM purchases that vendors often bundle onto one document. Both streams land on the same AP desk, and the dossier says Atlas buys a lot of material.
- ✓ Nine locations in four states with a Louisville back office, after opening a Northeast Ohio branch in April 2025 and entering Houston in May 2025. Volume grew faster than the AP desk did.
- ✓ Two purchasing streams under one roof: equipment distribution for compressors, vacuum pumps, nitrogen generators and chillers, and job-based material buying for engineer-to-order machining and repair.
- ✓ Active ERP implementation activity means matching rules and exception handling are being decided right now. Our audit runs alongside it and needs no integration to produce an answer.
- ✓ We built exactly this for a lighting manufacturer and piloted it at a small industrial firm, where a consolidated-vendor fix recovered 22 invoices worth $28.7k that a one-PDF-one-invoice pipeline had silently dropped.
Consolidated statement and duplicate audit
Two to three weeks from the day the files land. No fee for the pilot.
Split every PDF into the individual invoices it actually contains, including statements that bundle many invoices across many POs
Extract header and line detail: invoice number, PO reference, part, quantity, unit price, freight, credits
Match each line against your PO and receipt export and record why each match was made or refused
Flag duplicates, price and quantity variances, unapplied credits, and any invoice with no matching PO line at all
Sit down with your AP person and walk the exceptions one by one to confirm which are real
What we need from you
- ✓ 60 to 90 days of supplier invoices and monthly statements as PDFs or a forwarded email folder, including your largest equipment suppliers
- ✓ A flat export of the matching POs and receipts from whatever system you keep them in, CSV or Excel is fine
- ✓ Fifteen minutes with whoever actually keys the invoices, so we learn how they read the messy ones
What you get back
- ✓ An exception workbook: every flagged invoice with dollar amount, supplier, PO, and the reason it was flagged
- ✓ A short written read on where your two purchasing streams break matching, distribution versus job-based
- ✓ The reviewed screen we used, so you can see the reasoning behind each recommendation rather than a score
How you can tell it failed
We lose if your AP lead reviews our exception list and says every item on it was already caught, or that nothing on it is worth chasing. That verdict is theirs, not ours, and if it goes that way we stop.
We are mid-ERP implementation. Come back when it is finished.
That is the reason to do it now, not later. The audit touches nothing in your systems, needs no write access, and runs on file exports. What it gives you is a list of the invoice patterns that actually break matching at Atlas, which is exactly the input your implementation team needs before they finalize matching tolerances and exception routing. If the list is empty, you learned something cheap and we go away.
What we do not know about Atlas Machine & Supply, Inc.
We built this from public sources. These are the things we would have to ask you, and they are the ones that decide whether any of it is worth your time.
- Which ERP or business system Atlas runs, and where the current implementation stands. Not named publicly.
- Whether AP is fully centralized in Louisville or partly handled at the branches.
- Whether the major equipment OEM suppliers send consolidated monthly statements or individual invoices.
- Whether Atlas already bought an AP automation product in the last 18 months. If it went live recently, we should say so and walk away.
- Who actually holds the CEO title. One source reports a November 2025 appointment of Erick Lawson, LinkedIn still lists a named contact. We will not reference either until confirmed.
Tell us where this is wrong.
We are in Louisville and we would rather be corrected in person. If the read is off, the twenty minutes still cost you less than reading this page twice.