Match material invoices to job POs, no headcount
We would take one month of your supplier invoices and the matching POs and receipts as files, and run our invoice-matching agent over them offline. You get back a line-by-line match report showing duplicates, price and quantity variances, and any invoices buried inside consolidated distributor statements.
Written for the Human Resources/Accounting Manager at C & S Machine & Manufacturing Corporation. Nobody at C & S Machine & Manufacturing Corporation asked us for this.
Our read of C & S Machine & Manufacturing Corporation
C & S is a contract CNC machining and fabrication shop in La Grange, running horizontal and vertical machining centers, lathes with live tooling, AMADA fiber laser cutting and FANUC robotic welding for aerospace and industrial machinery customers. Engineer-to-order work against ISO 9001 means every job carries its own material buy, so purchasing generates a stream of POs tied to specific jobs rather than a few repeating blanket orders. That is the document pattern that makes three-way matching slow: many small POs, many supplier invoices, and metal distributors who often bundle several invoices into one statement PDF.
- ✓ You broke ground on a new facility in 2025 and construction is underway, which means a wave of supplier invoices on top of normal material buying.
- ✓ You are hiring a Senior Buyer with manufacturing and metal experience, so the PO side is growing. The matching work grows with it.
- ✓ Engineer-to-order plus heavy material purchasing means POs are job-specific, which is the hardest matching case and the one we built for.
- ✓ Family-owned, single site, third-generation President. Nobody has to ask a corporate parent for permission to run a two-week pilot.
One-month supplier invoice and statement audit
Two to three weeks from the day the files land. No fee for the pilot.
Sign an NDA and take the files however is easiest for you, secure share or email
Split consolidated statements into their component invoices, which is the step naive one-PDF-one-invoice tools get wrong
Match each invoice line to its PO line and receipt line, and flag duplicates, price variances, quantity variances and missing credits
Hand-review every exception ourselves before you see it, so you are reading findings and not noise
Walk you through the results on a call and show the reasoning behind each flag in the UI
What we need from you
- ✓ One month of supplier invoices as they arrived, PDFs or forwarded emails, including any consolidated distributor statements
- ✓ A PO export and a receipt export for the same period, CSV or Excel out of your ERP, read-only
- ✓ Fifteen minutes with whoever codes and approves AP invoices today
What you get back
- ✓ A line-by-line match report for the month: clean matches, exceptions, and why each exception was flagged
- ✓ A written exception list you can take straight to suppliers, if we find any
- ✓ A short note on which of your suppliers send consolidated statements and how many invoices each PDF actually contains
- ✓ A plain answer on whether your volume justifies automating this, including the case for not doing it
How you can tell it failed
If we cannot match your invoice lines to PO and receipt lines at a rate your AP person agrees is usable, or we surface no exception she considers worth acting on, the pilot failed and we say so and walk away.
We are in the middle of opening a new building and hiring. This is not the time to start a software project.
Agreed, and this is not a software project. No integration, no ERP write access, nothing installed. You send one month of invoice PDFs and two exports, we run them on our side and hand you a report. If the report is not worth the fifteen minutes it cost you, that is the end of it. And the reason to do it now is the construction invoices, not despite them.
What we do not know about C & S Machine & Manufacturing Corporation
We built this from public sources. These are the things we would have to ask you, and they are the ones that decide whether any of it is worth your time.
- Which ERP they run. The dossier says a job description referenced an ERP environment but never names it. This drives feasibility and price later, though not the POC.
- Roughly how many supplier invoices arrive per month. Below a few hundred a year, automating this may not pay for itself and we should say that.
- Whether AP is one dedicated person or split across Human Resources/Accounting Manager and others.
- Whether their metal distributors send consolidated monthly statements or one invoice per order. This is the single fact that decides whether our best trick applies here.
- Whether the Controller vacancy noted in prior research is still open, and whether that person would own this decision instead.
Tell us where this is wrong.
We are in Louisville and we would rather be corrected in person. If the read is off, the twenty minutes still cost you less than reading this page twice.