Find the invoices your aluminum statements hide
We take a batch of your supplier invoice PDFs and PO records as-is, and return a line-by-line match with duplicates, price variances, quantity variances, and missing credits flagged. Read-only, no ERP connection, no change to how your team works.
Written for the Chief Financial Officer at Dant Clayton Corporation. Nobody at Dant Clayton Corporation asked us for this.
Our read of Dant Clayton Corporation
Dant Clayton engineers each seating structure to the venue, from high school grandstands to arena systems, and buys heavy volumes of aluminum, steel, hardware and subcontracted components to do it. Engineer-to-order means purchasing is organized by job, so AP is matching invoices against job-specific POs across many open projects at once. Distributors in that supply chain tend to bill in bundles, which is where invoices go quiet.
- ✓ Engineer-to-order is flagged yes in our register, and buys-a-lot-of-material is flagged yes. Job-specific POs across many live projects is the exact matching problem our AP agent was built for.
- ✓ Two volume spikes at once: the Amway Stadium expansion in Grand Rapids, noted in progress January 2025, and a new 350,000 sq ft facility with steel being set as of February 2024. Capital spend and project spend land in the same AP inbox.
- ✓ 133 employees and a single Louisville HQ. The back office is small, so invoice volume growth shows up as hours, not as new hires.
- ✓ Post-acquisition integration of an additional business unit is referenced on a named contact's profile. Integrations usually mean two supplier lists, two numbering habits, and a higher chance of duplicate payment.
Consolidated statement audit
Two to three weeks from the day the files land. No fee for the pilot.
Split every PDF into its true invoice count, so a statement bundling twelve invoices is read as twelve, not one
Extract header and line detail for each invoice: supplier, invoice number, date, PO reference, job reference, quantities, unit prices, freight, tax
Match each line against your PO and receipt export and classify it as clean, duplicate, price variance, quantity variance, or unmatched
Hand-check the exceptions ourselves before you see them, and show the reasoning for each flag in the UI
Walk your AP person through the exception list line by line on a screen share
What we need from you
- ✓ Two to three months of supplier invoice PDFs, exactly as they arrived by email or scan, including the multi-page distributor statements
- ✓ A PO and receipt export from your ERP for the same period, CSV or Excel is fine
- ✓ A short list of your top aluminum, steel and hardware suppliers so we know which billing formats matter most
What you get back
- ✓ An exception workbook: every duplicate, variance, missing credit and unmatched invoice we found in your own data, with the source page cited
- ✓ A count of how many invoices were actually inside the PDFs you sent versus how many files you sent
- ✓ A one-page note on which suppliers' billing formats break naive extraction and why
- ✓ Read-only access to the reviewer UI for two weeks so your team can check our work against the originals
How you can tell it failed
If we cannot find at least one duplicate, priced variance, missing credit, or invoice buried inside a bundled PDF that your team had not already caught, the pilot failed and we say so in writing.
Our AP team already reconciles everything against the POs. We would know if invoices were going missing.
That is usually true for the invoices they can see. The ones we find are inside a PDF that looked like one invoice and was actually nine. Send us the raw files and your PO export and we will tell you how many invoices were really in there. If the count matches what your team logged, you have a clean answer and it cost you nothing.
What we do not know about Dant Clayton Corporation
We built this from public sources. These are the things we would have to ask you, and they are the ones that decide whether any of it is worth your time.
- Which ERP or MRP they run, and whether PO and receipt data can be exported to CSV without help from IT
- Whether AP is processed in Louisville or somewhere else after the acquisition integration
- Approximate annual supplier invoice count, and how many of those arrive as bundled statements
- Whether an AP automation tool is already in place, and if so what it does with multi-invoice PDFs
- Ownership structure. Nothing on file names a parent, but we have not confirmed they are independent, and that decides whether Halloran can buy
Tell us where this is wrong.
We are in Louisville and we would rather be corrected in person. If the read is off, the twenty minutes still cost you less than reading this page twice.