Find the invoices hiding inside your resin statements
We take a folder of your supplier invoice PDFs and an exported PO and receipt list, then match them line by line and hand back the exceptions. No ERP connection, no write access, nothing for your IT to install.
Written for the Owner at Jones Plastic & Engineering. Nobody at Jones Plastic & Engineering asked us for this.
Our read of Jones Plastic & Engineering
Jones Plastic runs custom injection molding with robotic paint and hydrographic finishing, plus the Rev-A-Shelf line of residential cabinet storage products. Selling into automotive, appliance, powersports, defense and building products means many resin grades, many colorants and paints, and tooling and packaging spend behind them, which is why the dossier marks them as buying a lot of material. High-volume resin and chemical suppliers usually bill on consolidated statements, where one PDF covers many deliveries and many POs, and that is exactly the shape of document a person-by-person AP process loses track of.
- ✓ Three back-office signals at once: an open Accounts Payable Clerk role posted on their own Facebook page, a second AP opening listed in Corbin, KY on Indeed, and the Rev-A-Shelf Controller departing in August 2025 after four years.
- ✓ The dossier marks them as a heavy material buyer across automotive, appliance, powersports, defense and building products. Resin and chemical vendors bill on consolidated statements, which is the failure mode we have already fixed once.
- ✓ Mexican operations with a dedicated CFO in Monterrey means payables now cross a border, and cross-border documents are where matching quietly breaks.
- ✓ A 2019 Epicor user-forum post identifies an Epicor Analyst on staff, so there is likely an ERP we can read exports from rather than a black box. The POC does not touch it either way.
Consolidated statement audit
Two to three weeks from the day the files land.. No fee for the pilot.
Split every consolidated PDF into the individual invoices inside it, so a statement covering twelve deliveries becomes twelve records instead of one.
Match each invoice line to its PO line and receipt line from your export.
Flag duplicates, price variances, quantity variances and credits that were promised but never applied.
Show the reasoning for every flag, so your AP clerk can agree or overrule it in seconds rather than reopening the file.
Sit with your AP person for one hour and walk the exception list with them, item by item.
What we need from you
- ✓ One folder of supplier invoice PDFs from a closed period, 90 to 180 days, weighted toward resin, chemical, paint and packaging vendors. Email exports are fine.
- ✓ A read-only export from your ERP of the matching POs, PO lines and receipts for that period, as CSV or Excel.
- ✓ A list of your top 20 vendors by spend, and a note on which ones bill on statements rather than one invoice per delivery.
- ✓ Thirty minutes with whoever does the matching today, so we learn your tolerance rules and your credit handling.
What you get back
- ✓ An exception spreadsheet: every invoice line we could not match cleanly, with the reason and the dollar amount, sorted worst first.
- ✓ A recoverable-money list: suspected duplicates, overbillings and unapplied credits, each with the source page it came from.
- ✓ A two-page note on which vendors and which document formats cause the most breakage, and what a production rollout would need to handle.
- ✓ The split-out invoice records themselves, as structured data you keep whether or not you work with us again.
How you can tell it failed
We lose if, after your AP person reviews the exception list, there is not a single duplicate, overbilling or unapplied credit that is real and was not already caught, or if we mis-split any consolidated statement in the sample.
We are already hiring an AP clerk. That solves it.
Hire them. A clerk fixes throughput on the invoices someone looks at. Our pilot goes after the ones nobody looked at, the deliveries buried inside a single consolidated statement, and it runs on a closed period you have already paid. If we find nothing your team missed, you have lost a folder of PDFs and an hour, and the new clerk starts with a clean picture of which vendors bill badly.
What we do not know about Jones Plastic & Engineering
We built this from public sources. These are the things we would have to ask you, and they are the ones that decide whether any of it is worth your time.
- Whether Epicor is still the ERP in 2025, at which sites, and whether Rev-A-Shelf and the Mexico entity run on the same instance. The 2019 forum post is our only source.
- Actual invoice volume per month. The dossier does not state it, and its own note lists volume as inferred, not verified.
- Whether AP is centralized at Jeffersontown or run per location, and whether Mexico payables are processed locally or from Kentucky.
- Whether an AP automation platform is already in place. If one is, we want to know what it does with consolidated statements before we propose anything.
- Headcount and footprint. The dossier records 24 employees from LinkedIn while the pitch thesis assumes 137 presses across six locations. We are not repeating either number until Roger tells us which is right.
Tell us where this is wrong.
We are in Louisville and we would rather be corrected in person. If the read is off, the twenty minutes still cost you less than reading this page twice.