Find the invoices your AP pipeline silently drops
We take a folder of your supplier invoices, POs, and receipts and match them line by line, offline, on our machines. You get back a list of duplicates, price and quantity variances, and missing credits, each with the reasoning shown.
Written for the General Manager at Nix Industrial. Nobody at Nix Industrial asked us for this.
Our read of Nix Industrial
Nix Industrial fabricates sheet metal, plate and heavy work, pipe, structural and miscellaneous metals, machined parts, and coatings, plus contract manufacturing. That is seven purchasing patterns under one roof, and engineer-to-order means most POs are job-specific rather than repeat catalog buys. Steel service centers, distributors, and coating suppliers often bill several shipments on one consolidated statement, so one PDF is rarely one invoice.
- ✓ Seven fabrication and finishing disciplines under one roof, per your own capability list, means many vendor types and many billing formats hitting one AP desk.
- ✓ Engineer-to-order, confirmed in the dossier, means POs are tied to specific jobs. Job-specific matching is where generic AP tools fall over.
- ✓ The Huncilman merger is described as the largest acquisition in Nix Industrial's history. Two invoice histories and two vendor lists are now converging.
- ✓ A new Accounting Manager was hired for Nix Industrial in January 2025 and 30 net-new employees are being added. The process being written now is the process you keep.
Consolidated statement and job-PO match audit
Two to three weeks from the day the files land. No fee for the pilot.
Split every PDF into its real invoices, so a statement bundling five invoices is treated as five, not one
Match each invoice line to its PO line and receipt line by part, quantity, and price
Flag duplicates, price variances, quantity variances, and credits that were promised but never applied
Show the reasoning behind every flag in a review UI so your accounting lead can agree or disagree line by line
Sit down with you and the Accounting Manager to walk the exceptions and mark each one right or wrong
What we need from you
- ✓ One to three months of supplier invoices as they arrived, PDF or email, including the bundled monthly statements
- ✓ A PO export and a receipt export for the same period, CSV or Excel straight out of your ERP
- ✓ A short list of your top vendors by spend so we know which billing formats matter most
What you get back
- ✓ An exception list ranked by dollar value, every row traceable to the source page
- ✓ A tally of how many invoices were hiding inside bundled PDFs in your own file set
- ✓ A written note on which vendors and which formats break naive matching at Nix
- ✓ A go or no-go read on whether this is worth building past the pilot
How you can tell it failed
If you review the exception list and say every flag was already caught by your team, or the flags are wrong, we failed and we say so and stop.
Our accounting team has this handled, and we just hired someone to run it.
That is the reason to do it now rather than later. The pilot does not touch your ERP and asks nothing of your new Accounting Manager except a file export and one hour at the end. If we find nothing, you get a clean second opinion on the process she is standing up. On the last pilot the team also believed they had it handled, and 22 invoices worth $28.7k were sitting inside bundled PDFs that a simpler pipeline had counted as one.
What we do not know about Nix Industrial
We built this from public sources. These are the things we would have to ask you, and they are the ones that decide whether any of it is worth your time.
- Which ERP or MRP system Nix Industrial runs, and whether it is shared with other NIX Companies entities.
- Whether AP is handled at the Nix Industrial site or centralized under NIX Companies in Poseyville. If it is centralized, the buyer is not on our contact list.
- Annual supplier invoice volume, and whether any scanning or AP automation tool is already in place.
- Who actually keys and matches invoices day to day: the new Accounting Manager, the Corporate Accounting Coordinator, or a dedicated AP clerk.
- How the Huncilman vendor list and invoice history are being merged, and whether that is on one system yet.
Tell us where this is wrong.
We are in Louisville and we would rather be corrected in person. If the read is off, the twenty minutes still cost you less than reading this page twice.