Find the steel invoices your AP process drops
We run a batch of your supplier invoices and statements through our matching agent, line by line, against the POs and receipts you export. You get a list of duplicates, price and quantity variances, and missing credits, each with the reasoning shown.
Written for the Chief Financial Officer at WireCrafters LLC. Nobody at WireCrafters LLC asked us for this.
Our read of WireCrafters LLC
WireCrafters has built wire partitions, machine guarding, lockers, railings and specialty cages in Louisville since 1967, and the work is engineer-to-order. That means a high-mix stream of purchases: steel wire, sheet metal, powder coat materials and hardware bought against many POs and releases, plus stock items running alongside custom jobs. Steel service centers tend to bill that pattern on consolidated statements covering several POs at once, which is the document shape that quietly breaks generic OCR.
- ✓ Engineer-to-order production plus stock items means many POs and releases per supplier, which is the exact pattern that produces consolidated statements.
- ✓ They buy material in volume: steel wire, sheet metal, powder coat materials and hardware from multiple domestic suppliers.
- ✓ a named contact became President on January 7, 2026, replacing founder Steve Diebold, who himself came up through the Accounting Controller role. Back-office review is likely already on the table.
- ✓ Hiring is active on the production side, 3D CAD drafting and 3rd shift MIG welding, so invoice volume is more likely to rise than fall.
Consolidated statement audit
Two to three weeks from the day the files land. No fee for the pilot.
Split every PDF and email into individual invoices, including the multi-invoice statements that one-PDF-one-invoice tools collapse into a single record
Extract header and line detail: PO number, release, part, quantity, unit price, freight, credits
Match each line to your exported PO and receipt lines and classify the result: clean, duplicate, price variance, quantity variance, missing credit, unmatched
Reconcile our invoice count against your own count for the period so we can prove nothing was dropped on either side
Sit down with AP and walk through every exception, with the reasoning visible for each one
What we need from you
- ✓ Three to six months of supplier invoices as they arrived, PDFs or forwarded emails, including the consolidated statements from your steel and hardware distributors
- ✓ A flat export from your ERP of the matching PO lines and receipts for that period, CSV or Excel is fine
- ✓ One 30-minute call with whoever in AP actually reconciles those statements today
What you get back
- ✓ An exception register: every duplicate, price or quantity variance, and missing credit we found, with a link to the source page and the reasoning behind the call
- ✓ A reconciliation showing how many invoices were actually in the files versus how many documents arrived, and which statements contained more than one invoice
- ✓ A short written read on which of your suppliers' document formats are the risky ones and why
- ✓ A go or no-go recommendation, including us telling you it is not worth doing if the exception list is thin
How you can tell it failed
If we do not surface at least one recoverable dollar item that AP had not already caught, or if our invoice count does not reconcile to yours, we call the pilot a loss and you owe nothing and hear nothing further.
Our AP clerk already checks every invoice against the PO. We would know if we were missing something.
That is usually true for the invoices AP can see. The failure we keep finding is upstream: a statement arrives as one PDF and gets logged as one invoice when it actually contains six. Nobody is checking a document they never knew existed. The pilot answers that in one number, your invoice count against ours, on data you already have. If the counts match, you have a clean answer and we go away.
What we do not know about WireCrafters LLC
We built this from public sources. These are the things we would have to ask you, and they are the ones that decide whether any of it is worth your time.
- Which ERP or MRP they run, and whether it can export PO and receipt lines to CSV without developer help.
- Whether AP is handled in-house in Louisville or by an outside bookkeeper.
- Whether an AP automation tool is already in place, for example AvidXchange or Stampli.
- Approximate revenue and monthly invoice volume. Headcount is 132 but the dossier lists an employee range of 201-500, so the real scale is unconfirmed.
- Whether the steel and hardware suppliers actually send consolidated statements. This is our inference, not something the dossier confirms.
Tell us where this is wrong.
We are in Louisville and we would rather be corrected in person. If the read is off, the twenty minutes still cost you less than reading this page twice.